CRWF Bylaws


CHICO REPUBLICAN WOMEN, FEDERATED
Chartered 1955

BYLAWS (Revised March 2018)

ARTICLE I
Name

The name of this club shall be Chico Republican Women, Federated

ARTICLE II
Objectives

The objectives shall be:

  • to promote an informed public through political education and activity
  • to increase the effectiveness of women in the cause of good government
  • to promote a wider knowledge of the principles and policies of the Republican Party
  • to encourage active citizenship;
  • to cooperate with the Republican state and county Central Committees for the election of
    Republican nominees;
  • to facilitate cooperation among Republican Women’s clubs;
  • to foster loyalty to the Republican Party and to promote its principles and candidates in
    all elections, including non-partisan elections;
  • to encourage Republicans to run for partisan and nonpartisan offices.

ARTICLE III
Membership

Section 1.  Active members shall be registered Republican women whose dues are paid.  They shall have the right to vote, make motions and make nominations after being an active member in this club for sixty (60) days.

Section 2.  Associate members are women who are regular members of another Federated club, Republican men, or those who are not citizens, upon payment of required annual dues for Associate Members.  Such membership may attend meetings and serve on a committee.   Such membership shall not be granted the privilege of making motions, debating, voting, making nominations, or holding office, or be counted for the purpose of determining the number of delegates to the national, state or division conventions,  nor shall such members be counted in establishing a quorum, or counted in per capita reports.

Section 3.  A member may be counted as an active, voting member in one club only for the purpose of delegate representation at NFRW, CFRW, or Northern Division Federation conventions and in per capita reports.  She may hold several associate memberships.

Section 4.  A member may transfer her membership by notifying the board in writing.  The third vice president will notify the Northern Division Membership Chairman and the federation.

ARTICLE IV
Ethics

Section 1.  The President shall not endorse a candidate prior to a primary or any election when there is more than one Republican candidate for the same office.  If one of the aforementioned desires to do so, she must resign her position, whereupon the vacancy is filled by succession.  The only exception permitted is when her husband, child or parent is a candidate for office in any election, so long as she does not permit the Federation’s name to be used, and she does not actively campaign using her office and the Federation as endorsements.

Section 2.  The name of the club shall not be used by a member or an associate member in supporting a candidate during any campaign.  The exception permitted is, where there is more than one Republican candidate, if the local club wishes to vote to endorse one of the Republican candidates, they may do so provided that all other Republican candidates for that position have been given the opportunity to be heard.  Such a vote will require that all regular members receive ten days previous notice, including date, time and place of the meeting, and the vote to endorse the candidate is by ballot.  Providing a quorum is present, a three-fourth (3/4) vote of those members present is required to endorse.

Section 3.  The local club name shall not be used by a member or an associate member when using personal communications, outside of CRWF members, which includes mail, email, social media and instant messaging.

Section 4.  Candidate endorsement limitations shall not preclude any member from serving as a delegate to the Republican National Convention, nor membership in or holding an office on the state or county Central Committee, nor from campaigning for same.

Section 5.  No person registered in any party other than the Republican Party is permitted to speak at any meeting.

Section 6.  All literature, petitions, materials, or announcements of any description shall first be submitted to the president or presiding officer for approval before being circulated or distributed at any meeting.

Section 7.  In the event of a dispute arising within a club on the question of compliance with bylaws, a hearing shall be held in accordance with the procedures outlined in CFRW Bylaws covering this matter, provided the dispute has not been settled by the regional director or, if necessary, by the Northern Division Executive Committee.

Section 8.  It shall be considered a breach of ethics for a member to speak disparagingly in public of a Republican candidate.  It shall also be considered a breach of ethics to promote a candidate of another party in public or in print in a partisan or nonpartisan election, and the member may be suspended.

ARTICLE V
Dues

Section 1.  The annual dues shall be determined by the membership and shall be payable January 1 of each year.  Dues shall by delinquent April 1.  The membership chairman shall notify members whose dues are not paid by the delinquent date, and after 60 days they shall be dropped from membership in the club.

Section 2.  The fiscal year shall be from January 1 through December 31.

Section 3.  All per capita dues collected shall be sent monthly to the Northern Division Membership Secretary with required copies of per capita report by specified date.

ARTICLE VI
Officers

Section 1.  The elected officers shall be a president, a first vice president, a second vice president, a third vice president, a fourth vice president, a recording secretary and a treasurer.  The elected officers listed above comprise the Executive Committee.  Being elected and serving as an officer does not obligate the member to automatic progression.

Section 2.  The appointed officers are a financial reviewer, a corresponding secretary and a parliamentarian, appointed by the president and ratified by the executive committee, and shall serve on the Board of Directors.

Section 3.  Eligibility.  An officer shall hold no elective or appointed office in another Republican organization.  This shall not preclude membership or holding office on the state or county central committee.

Section 4.  Term of office.  The term of office for officers and chairmen shall be two years, or until their successors are elected.  The term of office shall begin January 1.

Section 5.  No member shall hold more than one office and/or chairmanship at a time, and no member shall be eligible to serve more than two consecutive terms in the same office, unless approved by the Executive Committee.

Section 6.  Vacancies.  A vacancy in the office of president will be filled by the first vice president; second vice president becomes first vice president and third vice president becomes second vice president.  A vacancy in all other elected offices shall be filled for the remainder of the term by the Board of Directors.

Section 7.  Duties of Officers.

A. The president shall:

  1. preside at all meetings of the club and board of directors
  2. appoint a financial reviewer, a corresponding secretary and a parliamentarian.
  3. appoint the chairmen of all standing committees except the nominating committee,
    subject to ratification of the Executive Committee.
  4. serve as ex-officio member of all committees except the nominating committee.
  5. be one of three authorized to co-sign checks when needed.
  6. perform such other duties as pertain to the office.

B.     The first vice president shall:

  1. be aide to the president
  2. perform the duties of the president in her absence or inability to serve.
  3. be chairman of campaign and precinct activities.
  4. shall attend the Butte County Republican Central Committee meetings or send an alternate.
  5. perform such other duties as pertain to the office.

C.     The second vice president shall:

  1. be aide to the president
  2. perform the duties of the president in the absence, or inability to serve, of the president and the first vice president
  3. be program chairman.
  4. plan programs to be ratified by the Board of Directors
  5. perform such other duties as pertain to the office.

D.     The third vice president shall:

  1. be aide to the president.
  2. perform the duties of the president in the absence, or inability to serve, of the president and the first and second vice presidents.
  3. be authorized to co-sign checks.
  4. be membership chairman.
  5. collect all dues.
  6. prepare per capita reports.
  7. forward a check in the amount required to cover per capita dues indicated by the per capita lists to the Northern Division Membership Secretary by specified date.
  8. keep membership roster up to date.
  9. perform such other duties as pertain to the office

E.    The fourth vice president shall:

  1. be aide to the president.
  2. be chairman of ways and means.

F.    The recording secretary shall:

  1. be aide to the president.
  2. record and read the minutes of all meetings of the club and Board of Directors.
  3. be custodian of records of the club.
  4. send a copy of the minutes to all the Board members within one week following meeting.
  5. perform such other duties as pertain to the office.

G.    The treasurer shall:

  1. act as custodian of all funds of the club.
  2. pay all bills as authorized.
  3. co-sign all checks.  Checks require two signatures.
  4. keep an accurate account of all receipts and disbursements.
  5. provide a written financial report at all regular meeting of the club.
  6. serve as chairman of the budget committee.
  7. submit the financial records to the financial reviewer at the close of the fiscal year.
  8. perform such other duties as pertain to the office.

H.    The parliamentarian shall:

  1. attend all meetings of the club and the Executive Committee.
  2. give advice on parliamentary procedure as requested by the president.
  3. serve as chairman of the bylaws committee.
  4. call the first meeting of the nominating committee and stays until the chairman is elected.
  5. perform such other duties as may be assigned to her by the president.

Section 8:  Outgoing officers and chairmen shall deliver to their successors all records and properties pertaining to their offices at the December Board Meeting.

ARTICLE VII
Nominations and Elections

Section 1.  A Nominating Committee of five (5) members shall be elected, two from the Board of Directors at their September meeting, and three from the general membership at the general meeting in September.  No member of the Nominating Committee shall serve more than one consecutive term.

Section 2.  The Nominating Committee shall meet at the call of the parliamentarian immediately after the close of the September general meeting to receive their instructions.  The parliamentarian shall retire after the committee has elected its chairman from among themselves.

Section 3.  The committee shall report at least one nominee for each office at the general meeting in October.

Section 4.  Elections shall be held at the October general meeting.  The committee will read the slate of candidates for office, after which nominations from the floor shall be allowed, provided consent of the candidate has been obtained.  If there is more than one nominee for an office, election shall be by ballot and a majority shall elect.  Where there is only one candidate for an office election may be by voice vote.

ARTICLE VIII
Meetings

Section 1.  The general meetings of the club shall be on the third Thursday of the month, except there are no general meetings in the months of February, July, August, and December.  The annual New Membership Event will take place in February on a Saturday, date to be arranged each year.

Section 2.  The general meeting on the third Thursday of November shall be the Annual Meeting at which time president, officers and standing committee chairmen will give their annual reports and officers shall be installed.

Section 3.  A minimum of five general meetings shall be held during the calendar year; the time shall be set by the Board of Directors.

Section 4.  The general meeting quorum shall be twenty (20) members, three of whom shall be elected officers.

ARTICLE IX
Executive Committee & Board of Directors

Section 1.  The Executive Committee shall consist of the elected officers.  They shall ratify the president’s appointments of officers and standing committee chairmen immediately preceding
the January board meeting.

Section 2.  The Board of Directors shall consist of the Executive Committee, appointed officers and standing committee chairmen.  They shall have authority to transact any necessary business between meetings, to make recommendations to the membership, and to fill vacancies.  Decisions made by email and/or telephone poll must be ratified at the next board meeting.

Section 3.  Meetings.  The Board of Directors will meet a minimum of five times during the calendar year on the first Thursday of the month and at such time and place as may be determined by the president.

Section 4.  Special Meetings.  Special meetings may be called by the president or upon the written request of ten members of the Board of Directors, the time and purpose to be stated in the call, and no other business may be transacted.

Section 5.  Quorum.  The quorum shall be a majority of the board of directors.

ARTICLE X
Committees

Section 1.  The standing committees shall be:  Americanism, Armed Forces/Homeland Security, Budget and Finance, Bylaws, Campaign/Political Activities, Caring for America, Chaplain, Club Achievement Awards, Communication Network, , Historian, Holiday Elegance, Hospitality,Leadership, Sunshine,  Legislation, MELP/Literacy, Membership, Newsletter, Program, Publicity, Outreach, Parliamentarian, Ways and Means and Website .

Section 2.  Duties.  The duties of the standing committees shall be as set forth by the Board of Directors or as defined in the CFRW Northern Division Leadership Guide.

Section 3.  Special committees may be appointed by the president, with the approval of the Board of directors.

ARTICLE XI
Parliamentary Authority

The rules contained in the current issue of Robert’s Rules of Order, Newly Revised, shall govern this club, except where inconsistent with the provisions of these bylaws and those of higher authority.

ARTICLE XII
Amendments

These bylaws may be amended at any regular meeting of the club by a two-thirds vote, provided the amendment has been submitted in writing at the previous regular meeting.

 

Amended March 26, 2018                Colleen Waugh, Parliamentarian

Approved May 29, 2018 by Carla Embertson
Parliamentarian, Northern Division
California Federation of Republican Women